Our Tips When Planning a Charity Event Monday 11th January

Should you decide to put on an event where various people will get together to raise funds for a chosen charity,  it would be a shame if the event turned out to be rather disorganised;  meaning that your charity doesn’t quite get as much out of the event as had been hoped. This is where planning well ahead can prove crucial – here are our top tips to ensure you deliver the best charity event possible.

Be careful with your budget

You will need to spend a certain amount of money to get the event up and running, so it’s worth asking whether the event is financially viable. You can do this by deciding roughly how much money you would be willing to spend, and then going through the various costs to see if your ballpark figure will cover everything.

As you get further and further into the planning process, you may find that the event’s budget can be easily exceeded. Therefore, it’s a good idea to put aside a certain amount of extra cash that you can rely on should any part of the planning – or the event itself – unexpectedly change.

Make sure you have the right staff

As there are many aspects to take care of when preparing a charity event, we would definitely recommend that you delegate particular tasks, rather than try to take on everything yourself. Otherwise, you could find yourself busy 24/7! Therefore, when roping in other people, make sure that you provide them with your contact details and other information they may require.

Take care in selecting the right staff for the event to ensure they deliver the highest level of service to your guests. We can provide a wide range of reliable event staff – including event hosts, hospitality staff and models/actors if you’re looking to give your event a more glamorous edge.

Be careful what you assume

Even a largely well-planned event can suddenly unravel if you make too many assumptions about what you will and won’t be able to do at the event. If, for example, you intend for live or recorded music to be played in the venue, you might first require a premises licence or temporary event notice. Alternatively, perhaps the event will depend on reliable Wi-Fi Internet, make sure you check whether your chosen venue has the required Internet capacity to support your event.

Don’t be afraid to check, check and then check again

Regularly look back over everything with a fine comb. Whether it’s spelling, directions, timings, quantities, or anything else connected to the running of your event, you should leave no stone unturned.